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Business with PCWA

Goods and Services


Thank you for your interest in doing business with Placer County Water Agency (PCWA). This guide should assist potential vendors in understanding PCWA’s procurement process.

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How to do Business with PCWA

Register to Become a Vendor

PCWA welcomes new vendors and encourages full participation to ensure open and fair competition. PCWA utilizes an online eProcurement system to manage bids and request for proposals called Public Purchase. Register with Public Purchase if you want to do business with PCWA.

Register with Public Purchase Here

Why Register?

By registering with Public Purchase, you will automatically be notified when bid opportunities become available. As a registered user you will have access to all documentation, information and will have the ability to respond to bids electronically.

How to Register

Registration is a two-step Process.

  • Step One: Create an account for your organization with Public Purchase. If you are already registered to use Public Purchase, proceed to Step Two.
  • Step Two: Link your Public Purchase account to the Placer County Water Agency. Please note that it is important to complete this second step of the registration or you will not receive notifications of upcoming bid opportunities from the Placer County Water Agency.
  • Confirming Email: When your registration with Public Purchase is activated, you will receive a confirmation email from Public Purchase. Using the link provided in the email, accept the terms and conditions of use and log in using your username and password, then click on the "Tools" tab. Type in "Placer County Water Agency" and click on search. Then click "Register with Agency" located on the right hand side of the Placer County Water Agency logo.

Problems Registering?

If you have any problems with this process please contact Public Purchase at support@publicpurchase.com

Additional Information

Purchase Order Terms and Conditions

PCWA has standard Purchase Order Terms and Conditions that apply to transactions that do not have a written agreement, duly executed by both parties. Use the provided link to review these terms and conditions.

Purchase Order Terms and Conditions

Payment Terms

PCWA’s payment terms are net 30 days from the date PCWA accepts the service/product in accordance with the terms and conditions set forth in the purchase order. To facilitate prompt payment, invoices should include the purchase order number, order date, PCWA personnel contact, delivery address, applicable discounts, and any other special order information.

EFT Payments

PCWA offers Electronic Funds Transfer (direct deposit) payments to vendors. To request an application contact accountspayable@pcwa.net.

Delivery and Inspections

PCWA has many locations and deliveries are typically FOB Destination, inside delivery. Inspection and acceptance for products and services are subject to PCWA’s terms and conditions. Failure to deliver, or delivery of nonconforming goods and/or services, may be cause for cancellation, postponed payment, or appropriate remedies agreed to or otherwise allowed by law.

Insurance, Bonding & Licenses

In conducting business with PCWA it is important to be mindful of insurance, bonding, and licensing requirements.

PCWA is a public entity that must adhere to specific government codes and regulations. It is prudent for vendors to become familiar with the regulations and requirements incurred while doing business with a government entity including, but not limited to, prevailing wage laws, complying with sealed bidding procedures and consenting to non-collusion agreements.

Vendors will be required to satisfy all current legal requirements applicable to the scope of work, including and without limitation to other requirements, compliance with the Title VI of the Civil Rights Act of 1964, the California Labor code Section 1735 provision barring discrimination, the Copeland (Anti-kickback) Act, the Contract Work Hours and Safety Standards Act, the State Apprenticeship Requirements in the California Labor Code Section 1777.5, and the California Department of Industrial Relations requirements to register with, pay prevailing wages, and to maintain and furnish weekly certified payrolls.

Further, to be considered a responsible vendor, current licensure must be maintained in accordance with the California Contractors State Licensing Board or appropriate professional certifying authority for the services requested. Before award of a bid, licenses, references and experience will be queried, verified, and substantiated as part of the determination of responsibility.

Typical Insurance Requirements for Purchases of Good and/or Services

PCWA utilizes a third-party insurance compliance service to collect and verify that all insurance requirements are met. No work will be performed by any vendor on PCWA property prior to 100% compliance with the insurance requirements. The information listed below are the typical requirements. Best rating of A-7 or better.

Commercial General Liability* - Not less than $2,000,000 combined single limit per occurrence coverage for bodily and personal injury and property.

Automobile Liability* - Not less than $1,000,000 per occurrence, all vehicles.

Workers’ Compensation and Employers Liability - Type and amount in strict compliance with State and Federal statuses, with employer’s liability limits to be not less than $1,000,000 per accident.

* Additional Insured endorsement language for GL and Auto required: Placer County Water Agency, its officials, officers, employees and designated volunteers are covered as additional insureds with respect to the vendor’s Commercial General Liability and Auto Liability insurance policies.

Questions?

For all goods and services related questions, please contact the PCWA Procurement Division at purchasing@pcwa.net.

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